Privacy Policy

Who we are

This website is run by the West Australian Society of Magicians (Incorporated), ABN 60 178 698 973, a volunteer-run club for magicians in Perth, Western Australia. In this policy "we" means the Society and its committee. You can reach us at info@wasm.com.au.

What we collect, and why

• Messages and enquiries. When you use the contact form, ask about joining, or enquire about booking a magician, we keep your name, email address, phone number (if you give it) and your message, so the committee can reply and pass a booking enquiry to the magician.
• Members' accounts. When you register for the members' area we keep your name, email address and phone number. Your password is stored only in a scrambled (hashed) form that nobody, including the committee, can read back.
• Members' profiles. Members can add a photo, stage name, website, video link, a short biography, their specialities and the areas they work in. Every current member is listed on the public Find a Magician pages (under their stage name if they use one) unless they choose not to be; a member with no biography and no photo appears only as a name. A member is shown only with what they have added, never with their email address, phone number, street address or birthday, and past members are not listed. A member can opt out at any time (see Your choices), and then their name, photo and page come off the site straight away.
• Events. When you register for an event or reply to an invitation we keep your name, email address, phone number (if given), how many places you booked and any guest names, so we know who is coming and can contact you about the event.
• Payments. Card payments are made on Stripe's own page and PayPal payments on PayPal's. Your card details go to them and never reach this website. We receive and keep your name, email address, what you paid for, the amount, and the payment's reference number, as the Society's financial records.
• Newsletters. Members receive The Western Wand and Society notices by email. Anyone else gets it only if they ask for it (a tick on a form, or the Newsletter page) and then click the link we email to confirm: we keep the address, the date, where you asked from and the first part of the internet address you confirmed from, never the whole address. Every newsletter has an unsubscribe link.
• Visit statistics. To see which pages are useful, the site records each page viewed, the address of the page or website you came from, your browser's identification text and the type of device. It does not store your IP address: visits on the same day are grouped under a code that changes every day and cannot be traced back to you. If you arrived from a search engine that passes on the words you searched for (most no longer do), those words are kept with the visit. If a link you followed carried a campaign tag (for example from a newsletter or a social post), that tag is kept with the visit too. We delete these visit records after 400 days.
• What you type into this site's search boxes. The words you search for on this website (the Search page and Find a Magician) are stored with that visit, up to 200 characters, so the committee can see what people are looking for. They are kept without your name, email address or IP address, and are deleted after 400 days. Please do not type personal details into a search box.
• Links followed and pages not found. We count how many times a link to another website is followed, by that website's name only (for example youtube.com), and keep the address of any page that was asked for but does not exist, with a count and nothing about who asked. Links followed are not counted for a browser that sends Do Not Track or Global Privacy Control. These are deleted after 400 days too.
• Goals we count. The committee also counts how many visits end in something useful: a joining form started or sent, a contact form or magician enquiry sent, an event place booked, a newsletter sign-up confirmed, or a payment completed. Each goal is stored as a name, the day, the visit's daily code and where the visit came from. It does not include your name, email address, phone number or message, and goals are deleted after 400 days too. Visits by signed-in committee members are not counted. Summaries of how people found the site in Google and Bing (the search words and pages, with totals, and nothing about any person) are kept for 16 months.
• Keeping the site safe. To slow down password guessing and spam, the site briefly counts attempts from each internet address when someone signs in or sends a form. These counters are not part of the visit statistics, are not linked to your name, and are cleared out after a few days.

Cookies

The site sets one cookie, which keeps you signed in and protects forms from being misused by other websites. It is set when you sign in or open a page with a form, not just for looking around. There are no advertising cookies, no third-party analytics and no tracking scripts. Nothing is fetched from YouTube or any other outside service when a page opens, not even a thumbnail. Videos load from YouTube's privacy-enhanced service (youtube-nocookie.com) only when you press play; from then on, YouTube's own privacy policy applies to that video.

Who can see your information

• Committee members who need it to run the Society: answering enquiries, managing membership, events and payments, and sending newsletters.
• Signed-in members can see other members' names in the members' directory, and their email addresses and phone numbers unless the member has chosen to hide them. People who join on the website start with theirs hidden, and every member can show or hide their own under My Account at any time.
• Stripe and PayPal, for payments you make through them, under their own privacy policies.
• Our website host, which stores the site and its database and sends its email.

We do not sell, rent or swap personal information, and we do not use it for anyone else's marketing.

Where it is kept, and for how long

Everything above is kept in the Society's own database on its website hosting account. The site makes a backup of that database every day and keeps the last two weeks of them. Visit records and goals are deleted after 400 days. We keep other information only for as long as we need it for the reasons above, and payment records for as long as the Society's financial record-keeping requires.

Your choices

• Members can view and change their own details at any time from My Account, including opting out of Find a Magician (My Account, “Your public listing”). The committee can also do this for a member who asks. Search engines keep their own copy of a page until they next visit, which can take days or weeks; we cannot control that, but the old page address tells them it has been removed.
• Anyone can ask us what information we hold about them, ask us to correct it, or ask us to delete it where we do not need to keep it. Email info@wasm.com.au.
• You can unsubscribe from newsletters with the link in any newsletter.

Questions or concerns

If you are worried about how we have handled your information, please email info@wasm.com.au and a member of the committee will reply. We may update this policy from time to time; the date at the top shows when it last changed.